Protecting Your Business with Google Workspace in 2025: Security Options Made Simple
April 22, 2025
Google Workspace 2025 Security Options
If your business uses Gmail, Google Drive, or Google Meet, you're already on Google Workspace. But are you taking full advantage of the built-in security tools?
In 2025, Google Workspace offers several powerful features to help keep your company safe from hackers, phishing scams, and malware — without needing to be an IT expert.
Top Security Features to Know
1. Enhanced Malware & Phishing Protection
- Automatically blocks suspicious emails before they reach your inbox.
- Warns users when they click on dangerous links.
- Built-in AI learns and adapts to new threats.
2. 2-Step Verification (2SV)
- Adds a second layer of protection beyond just your password.
- Use your phone, an app, or a physical security key to verify your identity.
- Prevents unauthorized access even if someone steals your password.
3. Alert Center for Admins
- Get real-time alerts if something looks suspicious (e.g., multiple failed login attempts).
- Helps you respond quickly to potential threats.
4. Data Loss Prevention (DLP)
- Stops sensitive info like credit cards or Social Security numbers from being sent outside your company by accident.
5. Secure File Sharing
- Control who can access your files — set permissions like “view only,” “edit,” or “comment.”
- Expire access after a set time for better control.
6. Security Reporting
- Turn on security email reports.
Easy Steps to Stay Secure
- Turn on enhanced protection in your Admin Console (or ask your IT provider to do it).
- Require 2-Step Verification for all users.
- Train your team to recognize phishing emails and report them.
- Review file sharing settings and limit who can access critical files.
Final Thoughts
Google Workspace already has strong security tools — but they only work if you turn them on and use them correctly. If you’re not sure what’s enabled on your account, now is the perfect time to check.
Need help? Our team at Top City Tech can review your Workspace settings and make sure your business is fully protected.
Email Parser Issue with Google Workspace? What's An Email Parser? An email parser is a tool used by businesses to automatically read and process emails and turn them into service tickets or other types of records. For example: If you email help@topcity.tech, the email parser reads that message and creates a ticket in our system so a tech can help you. What You Need to Know Top City Tech has identified a growing issue affecting some of our business clients using Google Workspace. If your automated email parsing has suddenly stopped working — you're not alone. What's Happening? Google is now strictly enforcing the use of OAuth 2.0 (Modern Authentication) for apps that connect to Gmail accounts — including email parsing tools used in service desk systems. If your system was still relying on older authentication methods, it may have stopped working recently without warning. What You Need to Do To restore functionality, you'll need to generate and apply an App Password for any Gmail inboxes used with your email parser. 👉 How to create an App Password in Google Workspace Once that’s done, you’ll want to verify your email parser is still active. How to Check if Your Parser Is Working If you're using a service desk system with email parser settings: Log into your admin module Go to Service Desk → Email Parser Check the Active status column If it shows inactive or errors, you’ll need to update the authentication Did you know? Top City Tech offers Managed IT Services — and our customers on this plan get 24/7 support included . That means when weird tech issues like this, and email errors, login problems, or security alerts pop up… you don’t have to stress. Just call, chat, or email — and we’ll take it from there. 🧑💻 Want to learn how Managed IT could work for your business? → Book a quick 15 min call — no pressure, just answers.
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